A well-written board report can help a committee effectively communicate with the entire board. To create effective reports, it is crucial to think carefully about the best way to format and present the report to ensure that board members have all the information they require to make informed decisions for the company.

While writing a report for a board might be difficult for those who aren’t familiar with it, with the right method, it is possible to create engaging and informative committee reports that will support informed decision-making and effective oversight. When you are writing a report for a board, keep in mind the following essential elements.

1. Barbara Anderson, a non-executive board chairperson and member of four boards insists that you clearly state the intent of your paper. This is essential to the effectiveness of a paper for a board and will tell your busy readers whether you’re writing to ask for their input, inform them or solicit a decision.

2. Avoid using a lot of technical language and be certain of the context for the information you share. Board members are busy and will review your visit report prior to the meeting to answer their questions. They should be able to absorb the information quickly.

3. Offer a clear analysis and interpretation of the data you are presenting. Data alone cannot tell a story. It must be accompanied by analysis and interpretation to make the numbers meaningful. This will help your board members comprehend the benefits and challenges facing your business.