Online board meetings are an excellent method for board members to keep in touch without putting themselves or their colleagues at risk of infection. Participants don’t have to alter their schedules, or even block out a whole day for travel across time zones. This allows them to have more flexibility when scheduling meetings. For board members who work overseas it is also possible to attend meetings regardless of travel restrictions or quarantine.

As with all meetings the success of a board meeting online is dependent on a thorough preparation and clear communication. It is therefore crucial to establish some rules of engagement that will ensure all board members can follow the discussion and are involved. You can request remote attendees to turn their phones on silent or vibrate, and remind them to not sit in front of windows which can cause unwanted glare.

Another way to help improve engagement is to incorporate video during the meeting rather than relying solely on audio. This will let attendees https://travelboardroom.com/ interact with each other and better judge body language, which can be difficult to gauge on the phone or a computer. It will also make it easier for the chairperson to know the person who is speaking and then give them the floor, especially if there are multiple participants.

Finally, it’s essential to ensure that your documents are stored in a secure manner, as boards handle many sensitive data. A dedicated system enables administrators to set the permissions and limit access. It can centralize documents in one place. It also allows collaboration and boost productivity between meetings by assigning tasks that are then monitored and tracked.