The agenda for the board meeting is among the most important elements of the success of a board meeting. A well-designed agenda for meetings will help the discussion stay focused and cut down on irrelevant topics. It will also ensure that everyone on the board are ready to discuss the discussion at hand.

The executive team should decide on a few strategic topics prior to the board meeting. This will allow them to stay clear of a runaway train for the boardroom and instead keep the board discussion efficient and productive.

Once the board meeting agenda is approved The board administrator will distribute it to all directors, ensuring that they have an opportunity to review the material in advance of the meeting. This allows them to draw out key points and answer any questions they may have ahead of time. Additionally directors get the chance to present any reports that must be reviewed or submitted.

The general counsel or designee must also go through any board materials prepared by management, to check for consistency and mistakes. They should also search for a section listing attendees and draft resolution language for the decisions that need to be made.

The chair should also check in with the directors or chairs of committees assigned action items from prior meetings to ensure they are still on track. This is a great method to keep track of any developments and provide a timely status update.

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