A dedicated board portal is an easy and secure solution to boost the efficiency of meetings. Security risks can be posed by sending board documents via email, or using free versions of file-sharing websites. Hackers or third-party providers might cause harm to these services. For instance, a reputable board management software vendor offers security features like multi-factor authentication and SOC-2 certification to guard against data leaks and unauthorized access.

Board portals aren’t just secure but also offer valuable reporting and analytics tools that help companies make better business decisions. For example, the best portals for board members include decision recording, which allows boards to southernboardroom.com document outcomes of votes and decisions, and reports that can be customized to combine meeting minutes, actions items and other relevant information in a format that is digestible for all stakeholders. Additionally, they provide features to help organizations track compliance with the rules of governance and regulation.

When selecting a portal for your board choose one that has an intuitive interface that makes it easy for members to use. This will allow your board to engage in productive discussions and aid in decision-making. You should also consider whether the portal has a mobile app to give members a secure, flexible and easy access to the software on any device.

A good board portal will have a support team who are available round the 24/7 to address any concerns or questions. The support team should have the ability to answer questions clearly, swiftly and professionally. The support team should be able make sensible and useful recommendations in accordance with the specific requirements of each client.