Board meeting Etiquette is a set of unspoken rules that board members must adhere to in order to ensure the smooth running https://www.boardroomother.com/board-meeting-etiquette-5-important-rules/ of meetings. The proper use of etiquette can help boards operate at the appropriate level to perform their functions and promotes cooperation. The following guidelines are essential for effective board meetings:

Respect for others’ time. Prepare yourself by reading the material on the board prior to the time. If it’s not an emergency keep your eyes off your email or phone and close any windows on your laptop that are not needed. During discussions, refrain from talking to others and interrupting speakers. Listen actively and ask questions if appropriate. If you’re not sure whether the topic is pertinent to the subject, seek clarification from the speaker or the chair of the board.

If you’re unable to attend a meeting, immediately forward the agenda as well as all reports open for discussion prior to the meeting date so that the board can examine the information and prepare for the meeting. By submitting these documents prior the meeting helps save time and allows for the discussion to be focused on the topic that is being discussed.

Be respectful of fellow board directors even if you don’t agree with their opinions. It is crucial to remember that the board’s purpose is to represent shareholder and stakeholder interests and make decisions that support the business’s success.